This privacy notice discloses the privacy practices for https://www.totalitymed.com/. This privacy notice applies solely to information collected by this web site. It will notify you of the following:

1. What personally identifiable information is collected from you through the web site, how it is used and with whom it may be shared.
2. What choices are available to you regarding the use of your data.
3. The security procedures in place to protect the misuse of your information.
4. How you can correct any inaccuracies in the information.

Information Collection, Use, and Sharing

We are the sole owners of the information collected on this site. We only have access to/collect information that you voluntarily give us via email or other direct contact from you. We will not sell or rent this information to anyone.

We will use your information to respond to you, regarding the reason you contacted us. We will not share your information with any third party outside of our organization, other than as necessary to fulfill your request, e.g. to ship an order.

Unless you ask us not to, we may contact you via email in the future to tell you about specials, new products or services, or changes to this privacy policy.

SMS/Text Messaging

If you provide your mobile phone number and check the consent box on one of our forms, Totality Medispa may send you recurring appointment, account, and promotional text messages at the number provided. Consent is not a condition of any purchase. Message frequency varies. Message and data rates may apply. You can reply STOP at any time to unsubscribe, or HELP for help.

No mobile information (including phone numbers and SMS opt-in or consent data) is sold, rented, or shared with third parties or affiliates for their own marketing or promotional purposes. Mobile information is shared only with our SMS messaging provider strictly to deliver the messages you requested, and is not shared with any other third parties.

Your Access to and Control Over Information

You may opt out of any future contacts from us at any time. You can do the following at any time by contacting us via the email address or phone number given on our website:

• See what data we have about you, if any.
• Change/correct any data we have about you.
• Have us delete any data we have about you.
• Express any concern you have about our use of your data.

Security

We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline.

Wherever we collect sensitive information (such as credit card data), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a closed lock icon at the bottom of your web browser, or looking for “https” at the beginning of the address of the web page.

While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment.

If you feel that we are not abiding by this privacy policy, you should contact us immediately via telephone at 843-900-6161 or via email at info@totalitymed.com.

Chloe: Employee Portal (Employee Mobile App)

Totality Medispa also provides “Chloe: Employee Portal,” a mobile application for authorized employees, offered by SW FINANCIAL SERVICES INC. This section describes the information practices specific to that app and supplements the policy above.

Information the app collects. The app collects only what it needs to function: your name, employee ID, email address, and phone number as maintained by your employer; profile details you choose to add (nickname, birthday, Instagram handle, professional licensure such as NPI/DEA/license number, and a profile photo); photos you attach to your profile or to a support request; work content you create in the app (time-clock punches, schedule and shift data, tasks, time-off requests, rewards activity, training responses, and feedback); and, if you enable notifications, a device push-notification token.

Precise location. When you clock in or out, the app uses your device’s precise (GPS) location to verify that you are at your assigned clinic (a geofence check). Location is used only at the moment you clock in or out. The app does not track your location in the background or at any other time. You can disable location permission in your device settings; on-site clock-in will not work without it, but you can still submit an off-site clock-in for manager approval.

How the app uses information. To verify on-site clock-ins and record work time for payroll; to show your schedule, tasks, pay, rewards, and training; to send work-related reminders (which you can turn off by type in the app); and to operate, secure, and support the app. We do not use the app’s data for advertising, and we do not use third-party tracking or analytics for cross-app tracking.

Sharing. App information is available to you and to your managers and administrators at Totality Medispa as needed for scheduling, timekeeping, and HR functions, and to service providers that host or transmit data on our behalf (for example, our cloud database and notification providers) solely to operate the app. We do not sell this information or share it for third-party marketing.

Your choices. Accounts are created and managed by your employer. You control location, notification, and photo/camera permissions in your device settings, and you can choose notification channels within the app. To access, correct, or delete your information, contact your manager or email info@totalitymed.com.